Reviewing and approving timesheets

Before you export a pay period, you review the worked hours and approve them. CleanLog flags anything that needs a look, like a missed clock-out or an edited time, so you fix the few entries that need it instead of re-checking every shift. Approve the period once it is clean, then export. Review is the step that makes the export payroll-ready.

What gets flagged for review?

CleanLog flags entries that need a human decision, not every entry. The common ones are missed clock-outs (a cleaner clocked in but never clocked out) and edits (a time someone changed after the fact). Flagged entries are surfaced together so you are not scanning a full timesheet looking for problems. Everything else, the clean clock-in and clock-out pairs, needs no action. You only touch what is flagged.

How do I correct a flagged entry?

1. Open Time and payroll and select the pay period.
2. Find the flagged entries (missed clock-outs, edits).
3. Open a flagged entry and set the correct time, for example the missing clock-out.
4. Save. The change is logged on the record, so you keep an audit trail of what changed and when.

Correct the time to what actually happened. A missed clock-out is not a lost shift; it is a timestamp you fill in. The cleaner’s hours stay accurate and the entry clears the flag.

How do I approve the hours?

Once the flagged entries are corrected, approve the period’s hours. Approving says the worked time is reviewed and ready, which is what makes the export trustworthy. Approve after every flag is cleared, not before, because the export reflects the data at that moment. If a new edit comes in later, it flags again so it does not slip into payroll unreviewed.

What happens after I approve?

You export. Approving is the gate; exporting is the last step. CleanLog generates the payroll-ready timesheet from reviewed hours and your configured export fields, then you send that file to your payroll provider. See exporting payroll-ready timesheets for the export, and overtime, breaks, and travel time for what to review before payroll.

Where to go next

Make sure time is captured cleanly upstream with clocking in and out.