Inspection checklist
Office cleaning inspection checklist
Walk the management office, workstations and meeting rooms in offices, malls and MCST estates. The cleaning supervisor or buyer's facility executive can use this route to record missed edges and shared fittings.
- Offices
- MCST estates
- Malls
- Who inspects
- Office manager's representative with the provider's supervisor.
- How often
- Suggested: daily rotating sample; monthly joint office walk.
- Building types
- Offices, MCST estates, Malls
- Written by
The checklist
Use this checklist to assess cleanliness, not to record completed cleaning tasks or certify structural safety. Agree the site scope before inspecting.
Inspect after cleaning, using the agreed sampling plan. Follow any specific timing noted in the table.
Start at the management office
Walk from the public counter to the staff side before entering the desk area.
| Element | What to check | Pass when | Inspect |
|---|---|---|---|
| Reception counter | Check the visitor edge and staff-side ledge for dust, drink rings and sticky patches. | Clean counterAgree a faint dry ring on the visitor edge; do not accept sticky patches on the counter. | Daily |
| Entrance handle | Check both grips and the plate below the management office handle for finger marks. | Clean fittingsAllow a small finger mark on the grip between visits; reject tacky residue beneath the handle. | Daily |
| Office glazing | Look across the visitor window and lower frame for streaks and dust at the seal. | Clean fitting surfaceAgree isolated finger marks on visitor glazing; reject streaks that obscure the view through the pane. | Weekly |
| Wall beside counter | Check the wall behind visitor chairs for splash marks and dust on the skirting. | Clean wallAllow faint scuffs beside visitor chairs; reject fresh splashes or a dust ridge on the skirting. | Weekly |
| Office light fittings | From floor level, look for cobwebs above the reception counter and dust on lamp covers. | Clear lightingAgree a light film on lamp covers between detail cleans; reject hanging webs above reception. | Monthly |
| Office ceiling corners | Look above the records cabinets for hanging cobwebs or dust trails. | Clear ceilingAllow fine settled dust at ceiling junctions; reject hanging cobwebs above the records cabinets. | Monthly |
Follow the workstation aisles
Inspect accessible desk surfaces without moving papers or personal equipment.
| Element | What to check | Pass when | Inspect |
|---|---|---|---|
| Workstation top | Check cleared desk corners and the space beside the monitor stand for dust and cup rings. | Clean deskAgree a small dry cup mark on a cleared desk; reject sticky rings or loose debris beside the monitor. | Daily |
| Desk partition ledge | Look along the top of desk dividers for settled dust at the joints. | Clean fitting surfaceAllow a light dust film on divider tops; reject clumps lodged in partition joints. | Weekly |
| Workstation waste basket | Check the liner edge and base under the desk for leakage, odour and insects. After scheduled cleaning, check the bin is less than three quarters full. | Clean waste basketAllow dry paper below three quarters full; reject leakage, insects or persistent odour beneath the desk. | Daily |
| Desk-side floor | Look under accessible desks and around chair wheels for paper scraps, grit and dried spills. | Clear flooringAgree scattered paper flecks beneath desks; reject dried spills or grit gathered around chair wheels. | Daily |
| Office carpet lane | Check the aisle between occupied workstations for tracked soil and stains at desk entrances. | Clean carpetAllow faint traffic shading in the carpet aisle; record fresh stains and soil clumps at desk entrances. | Daily |
| Vinyl floor edge | Look along vinyl joints and skirting behind movable office chairs for soil left by mopping. | Clean vinylAgree a light dust trace at vinyl edges; reject packed soil along joints or skirting. | Weekly |
| Filing cabinet exterior | Check the handles and top of shared files storage for finger marks and dust without opening drawers. | Clean fitting surfaceAllow isolated finger marks on cabinet handles; reject sticky grips or thick dust on the cabinet top. | Weekly |
| Window blinds | Check accessible slats nearest the desk bank for settled dust and visible stains. | Clean blindsAgree light dust on blind slats between detail cleans; reject visible stains or dust clumps at slat ends. | Monthly |
| Aircon outlet face | Look for dust streaks on outlet blades above workstations after the scheduled damp wipe. | Clean fitting surfaceAllow a faint dust film between scheduled wipes; reject dark streaks or loose deposits on outlet blades. | Monthly |
Finish in the meeting rooms
Enter an available room and work from the table towards the door.
| Element | What to check | Pass when | Inspect |
|---|---|---|---|
| Meeting table | Check the table edge, cable flap surround and cleared centre for crumbs and drink marks. | Clean counterAgree a faint dry drink ring between meetings; reject crumbs inside the cable flap or sticky table edges. | Daily |
| Meeting chairs | Check seat creases and chair legs for crumbs and dust before returning chairs to place. | Clean furnitureAllow light dust on chair legs; reject crumbs in seat creases or sticky seat surfaces. | Daily |
| Meeting room bin | Check behind the liner rim for drink leakage and odour. After scheduled cleaning, check the bin is less than three quarters full. | Clean waste basketAllow dry meeting waste below three quarters full; reject drink leakage under the liner or lingering odour. | Daily |
| Meeting room floor | Look under the table and along chair positions for crumbs, tissue and spills. | Clear flooringAgree a few dry crumbs between meetings; reject wet spills or tissue gathered beneath the table. | Daily |
| Meeting room curtains | Check the lower folds and accessible upper edge for dust and stains. | Clean curtainsAllow light dust in curtain folds between detail cleans; reject visible stains or heavy deposits along the upper edge. | Quarterly |
| Meeting room switches | Inspect switch plates beside the booking display for finger marks without spraying electrical parts. | Clean fitting surfaceAgree a small finger mark on switch plates; reject sticky residue around the plate edge. | Daily |
| Meeting room ceiling lights | Look over the table for cobwebs and dust trapped around light diffusers. | Clear lightingAllow light dust on diffuser rims between cleans; reject cobwebs hanging over the meeting table. | Monthly |
Notes for this walk
What this area adds to the shared scoring and report method.
- Check beneath waste baskets for leaks or odour, with access to occupied desks agreed separately.
- Use room names and desk bank identifiers in notes. Keep confidential documents and screens out of evidence photos.
See how the record and follow-up fit together in cleaning inspection software.
Sampling levels, AQL wording and the four-grade option What the report contains
Continue the site walk
Bring this checklist to a demo.
We load it into your account during onboarding.